Deep Creek Baseball Association

Sunday Select Guidelines

June 20, 2000

 

League Responsibilities:

       Insurance for local games – all players must play for DCBA during regular season play.

            Manager Approval – Manager must have 2 years seniority within DCBA.

 

Team Responsibilities:

·         Schedule games and practices around DCBA regular (Spring and Fall) and All Star seasons.

·         Schedule at least one open tryout per year.  Up to 2 per year without DCBA Board approval.

·         Schedule and pay umpires.

·         Equipment costs.

·         Uniform costs.

·         Field preparation (including lime, garbage removal, etc.)

·         Record keeping.

·         Fundraising events.

·         Recruiting/advertising costs.

 

Roster of players from September 1st to September 1st must be given to DCBA Board no later than October 1st for the current season.

 

Commitment:

The commitment term will be for one year from September 1st to September 1st for all players and management of teams.  It was recommended that a contract be drawn up from each team for clarity of commitment.

            Players may be moved as alternates within the Sunday Select teams of DCBA.  However, the player still must meet age requirements and the alternate event cannot be in conflict with the originating teams events.

            An7 player may be released by the Manager of a Sunday Select Team, due to lack of participation.  Additionally, should any player choose not to fulfill the commitment; that player may NOT be recruited by another Sunday Select Team, until after the new term begins.

            No additional registration forms are needed, as all players are required to participate in DCBA regular season ball.

 

Equipment:

In the event a Sunday Select team disbands, all equipment becomes the property of DCBA.  It will then be reissued to another Sunday Select team or disbursed according to the DCBA Board of Directors.

 

Dual Membership:

It was agreed upon that DCBA ball players could benefit by being able to play in sanctioned events.  Therefore, the following provisions have been made:  Dual Membership (ie. AAU, USSSA, or other), may be held by team members (Managers excluded), provided:

1.        The roster submitted to DCBA Board is used during tournament play.

2.       Only events that do not conflict with regular season (Spring/Fall) or All Star events may be considered.

3.       Individual team managers will determine what events warrant participation.

4.       When traveling it is understood that the insurance from the other organization will be in effect.

 

Fundraising:

Sunday Select teams may fundraise individually.  In doing so, it was recommended that a team bank account be maintained.  Bank of Hampton Roads was recommended, as they won’t charge monthly fees.  It was additionally recommended that this account be set up for two signature checks with three people (one not associated with the team) as signers.  See the DCBA Treasurer for more information.

As approval by the DCBA Board, Bingo can be part of the fundraising for Sunday Select teams, with the following guidelines:

 

1.        Each team will have three volunteers from 6:00 pm through Close of Game each designated Thursday.  Volunteers must be registered members of DCBA for at least 30 days prior to date of volunteering.  Youth under 18 must have written parental consent on file with the Bingo Trustee, and be at least 12 years of age.

2.       Each team will participate in at least 5 of the 7 Thursdays during the summer session, in order for the team to be eligible for fundraising money to be earned.

 

Any Sunday Select team that does not fulfill the obligation of 3 volunteers per game and attend at least 5 of 7 Thursday’s during the summer session, will forfeit all of the team earnings to the DCBA General Fund.  No exceptions will be made!  All volunteer sign-ups will be through the Bingo Trustee.

Fifty percent of the profit from Bingo will be divided among participating Sunday Select teams.  Bingo dates also available to Sunday Select teams are:

 

1.        Thanksgiving Day, 100% of the profit being divided among teams participating.

2.       November 1st through February 28th (off season).  These dates are subject to change based on the September General Meeting.  This will be $750.00, divided among teams that participated.

 

These guidelines have been made and approved by the DCBA board, which allows the league to maintain the Bingo fundraising year round.  Without the efforts of these teams the league would be limited to a few select months in which to raise money through this venue.